Everything your construction business needs
From project planning to daily closeouts, invoicing to AI estimation — ZonaPlan covers every phase of construction management in one platform.
Project & Task Management
Plan, organize, and track every aspect of your construction projects from a single workspace. Built for the way construction teams actually work.
- Create projects with budgets, timelines, GPS location, and automatic timezone detection
- Organize tasks into collapsible groups with 6-stage lifecycle (Idle → Open → In Progress → On Hold → Require Inspection → Done)
- Set task dependencies and visualize them on an interactive Gantt-style timeline
- Smart Plan tab with AI-powered 'what to do next' suggestions based on priorities and blockers
- Bulk task operations — change status or delete dozens of tasks at once
- Attach photos, PDFs, and documents to tasks; add threaded comments
- Catch-up wizard to import existing in-progress jobs with historical task data
- Full punch list management with priority levels, categories, and verification workflow
"Foundation walls" — all blockers resolved, ready to activate
Crew Time Tracking & Daily Closeouts
Know exactly who's on site, when they arrived, and what they accomplished. Automated daily reports mean no more chasing crews for updates.
- GPS-verified clock in/out with optional selfie confirmation for proof of presence
- Geofence notifications auto-remind crew to clock in when arriving and clock out when leaving
- Auto-compiled daily closeout reports from crew photo/video submissions and clock data
- Automatic closeout person assignment — foreman gets priority, fallback to last crew member
- PIN-protected client deck for sharing daily reports with project owners
- Track hours by project, crew member, and date with configurable clock settings at org or project level
- Project timezone support ensures accurate date tracking across regions
You entered "Downtown Remodel" — tap to clock in
Work Orders & Change Orders
Manage the full lifecycle of work orders with multi-vendor bidding, and handle change orders with digital signatures — on-site or remotely.
- Full work order lifecycle: Draft → Open for Bids → Awarded → In Progress → Completed
- Multi-vendor bidding — invite vendors, collect bids, and award work orders competitively
- Change orders with customizable line items and real-time cost tracking
- Digital signature capture on-site or via shareable remote signing links
- Auto-generates invoices when change orders are approved and signed
- Bid invalidation alerts when scope changes, with vendor acknowledgment tracking
- Task exclusivity enforcement — tasks assigned to vendors can't be double-assigned to crew
HVAC Installation — Bldg A
Invoicing & Payments
Create professional invoices, send them via email, and track every payment. Your clients can view and pay through shareable links.
- Create invoices with customizable line items, notes, and automatic totals
- Send invoices via email with professional templates — status auto-updates from Draft to Sent
- Shareable invoice links so clients can review and confirm payments without logging in
- PDF export and download for offline records and printing
- Three payment types: invoice credits, work order debits, and material costs
- Full payment history per project with filterable transaction log
Riverside Plaza — Phase 2
AI-Powered Estimation & Commands
Let AI handle the heavy lifting. Estimate costs from your historical data, generate task scopes from a project description, and manage your projects with natural language.
- RAG pipeline for construction cost estimation trained on your own historical project data
- Auto-scope wizard: describe a project → identify trades → generate scope → create tasks automatically
- Voice input with transcription — speak your project description and let AI do the rest
- Natural language commands: create tasks, log notes, clock in/out, manage payments, and more
- Multi-turn guided conversation flows for complex workflows
- Smart task lifecycle suggestions — overdue risk detection, bottleneck analysis, and next-action recommendations
Create a task "Install recessed lighting" for Riverside Plaza, due next Friday
I'll create that task for you. Here's what I have:
Team, Roles & Vendor Collaboration
Control exactly who can see and do what with flexible role-based permissions. Collaborate with vendors through scoped work orders and cross-org data sharing.
- Attribute-based access control (ABAC) with 4 default roles: Admin, Assistant, Foreman, Crew
- Fully customizable roles with granular permissions per resource and action
- Assign team members to specific projects with permission-based filtering
- Full vendor management with @orgTag search and invite-by-phone
- Cross-organization data sharing controls — choose what vendors can see per scope
- Recursive sub-vendor support for complex project hierarchies
- Solopreneur mode auto-hides team features for single-person organizations
Reports, Analytics & Insights
Seven built-in report types plus AI-driven task insights give you a complete picture of project health, team performance, and financials.
- Project progress, time tracking, team utilization, and financial summary reports
- Work order, change order, and task checkout reports for operational detail
- Task lifecycle insights with overdue risk detection and bottleneck analysis
- Dashboard analytics with real-time widgets — active projects, tasks due, crew status, budget health
- Project recap PDF generation for professional client-ready summaries
- Shareable activity log links with configurable expiry for external stakeholders
Generate a professional summary to share with clients
Time Off Management & Calendar
Give your team a simple way to request time off and give managers full visibility into crew availability with an organization-wide calendar.
- Customizable time off categories — PTO, sick leave, personal, unpaid, and other — with per-org enable/disable
- Any team member can submit a request; managers with the right permissions review and approve or deny
- Automatic notifications to reviewers when a request is submitted and to requesters when reviewed
- Organization-wide calendar view showing approved time off, clock entries, and task timelines
- Project-level calendar tab shows tasks and clock entries for a specific project at a glance
- Month and week views with color-coded event types and a handy legend
Foundation inspection passed! Moving to framing this week. Photos attached.
Safety, Inspections & Compliance
Keep your job sites safe and compliant with built-in safety checklists, inspection workflows, incident tracking, and permit management.
- Create reusable safety checklist templates with required and optional items
- Run inspections on-site with pass/fail checklists, photos, notes, and corrective actions
- Track incidents with severity levels, affected areas, witness information, and follow-up actions
- Permit management — track permit types, numbers, issue and expiration dates, and responsible parties
- Configurable safety settings per organization with role-based access control
- Activity timeline integration — incidents and inspections show in the project feed
Generate a professional summary to share with clients
Mobile, Web & Integrations
A full-featured mobile app for the field and a web dashboard for the office — plus a feed, notes, notifications, and APIs for AI agent integrations.
- Native mobile app for iOS and Android with PWA web support for any device
- Feed posts with visibility rings — Private, Internal, Vendor Shared, or Public Client
- Personal notes with one-tap convert-to-task, project documents, and activity timelines
- Push notifications on mobile (Expo) and web (Web Push) for real-time updates
- Multi-language support (English & Spanish) and dark mode across all platforms
- OAuth 2.1 + MCP server for Claude and ChatGPT AI agent integrations
- Global search across projects, tasks, team members, and vendors
Foundation inspection passed! Moving to framing this week. Photos attached.
Ready to streamline your construction projects?
Join contractors who use ZonaPlan to save hours every week on project management, reporting, and crew coordination.
No credit card required. Free plan available.